Access the budget tab. You’ll have 2 options to update the budget.
Manually by clicking on the (+) icon. If selected, then Excel import will be deactivated, and you won’t be able to use it.
Via Excel import by clicking on (download and import) to download the Excel template to fill.
Figure 1: Access Project Budget.
If manual entry is selected, fill in the following to enable the different sections:
Section: will show all sections as defined in the WBS. Select the required one.
Activity: will show all activities as defined in the WBS. Select the required one.
Cost Code: will show all active cost codes as defined in the cost codes setup form. Select the required one.
BOQ Code: will show all BOQ codes as defined in the cost codes setup form. Select the required one.
BOQ Quantity
Primary Source for EVM calculations: Not active, choose any, there will be no impact on the module.
Budget allocated to: Name of individual/engineer responsible for updating actuals for the selected entries.
Figure 2: Select codes to update the budget.
Click on the required section to be updated, where you can update the resources required to deliver the BOQ item selected or update a figure in the overheads if the selected cost code is related to OH or update a figure as a budgeted subcontract package if the work is to be done by a subcontractor.
Figure 3: Select Section to Update.
To update the materials section, please select materials and update the quantity and budgeted unit rate. UOM shall be as per the UOM entered in the cost codes setup form. If not entered, then you can update the UOM. The module will calculate the total budgeted amount as per your entries.
Figure 4: Update Materials.
Update the required manpower by selecting the labour tab and update the following:
Quantity: The number of labourers assigned to perform the activity and deliver the BOQ item.
Duration in Months.
Working hours per month.
Hourly budgeted rate.
Figure 5: Update Labour.
Update the required machinery by selecting the labour tab and updating the following:
Quantity: The number of machines/equipment assigned to perform the activity and deliver the BOQ item.
Duration in Months.
Monthly budgeted rate.
Figure 6: Update PMV.
Update OH as one figure if the cost code is related to OH expenses by selecting the overheads tab.
Figure 7: Update Overheads.
Update the Subcontract budget if the cost code / BOQ is to be performed by a third party. You can add a description as well.
Figure 8: Update Subcontractor Packages.
Once the required sections are updated, click on save.
The updated figures will be reflected on the budget tab, where you can click on any line to update/edit the figures. The view will be hierarchical as per the codes defined in the cost code setup form.
Figure 9: View / Edit Budget.
Next Article: Update Budget Via Excel Import